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#Microsoft outlook for mac how to#
#Microsoft outlook for mac for mac#
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#Microsoft outlook for mac windows#

Otherwise you may get results from other people with the same name.Ĥ.

#Microsoft outlook for mac full#

Tip: For the best results, enter their full email address. To choose the sender you want to search for, click in the text box on the right and type their name or email address. Click in the Search box to activate the search toolbar.ģ. Searching without this option will show all emails to and from that person (including CC’s and BCC’s) and all emails that mention the person’s name, but searching with this option will only show emails they sent you. Using the From button when searching is the quickest way to find an email that someone has sent you. When you have finished searching, click the Close Search button to clear the search results and close the search toolbar.Įxample – finding an email from a specific person The ‘Is’ option will find emails that only have the keyword(s), such as an exact match to an email subject. Tip: The ‘Contains’ option will find emails that contain the keyword(s) (even if it is amongst other words, such as in the email subject). The Contains box also has a drop down menu that you can use to specify how you want to keyword to be matched during the search. You’ll notice that there are more advanced search options available here than in the ribbon. You can also change the advanced search field used in these boxes by clicking on them and choosing a new search field from the menu. You can also add or remove advanced search boxes by clicking the + and – buttons on the far right. Clicking on a button will add an advanced search box just below the ribbon.Ĭlicking on a second button will add another advanced search box. It will also display a pop-up list of recent searches that you may like to reuse.Īll of the buttons on the Search toolbar can be used to fine tune your search. The search toolbarĪs mentioned above, clicking inside the search box will automatically display the Search toolbar in the ribbon. Or worse, the email you are looking for is not even in the search results! By taking the time to use the advanced search features in Outlook for Mac, you can narrow down your search results so that you can quickly pinpoint the exact email you are looking for. While it might seem quick to type a keyword in the search box, this can return a lot of search results! You then have to spend time scrolling through the results trying to find the email you want. Using advanced search features for a more effective search

All items: Searches all Outlook mail accounts, calendars, contacts and tasks.ĭo you know the fundamental concepts of #Microsoft #Outlook search on a #Mac? Click To Tweet.

All Mail: Searches in the Inbox, Sent, Drafts and the folders and sub-folders of all email accounts you have open in Outlook.

Current Mailbox – Searches in the Inbox, Drafts and the folders and sub-folders of whichever email account you are in when you perform the search.

Subfolders: Searches in the folder you are currently in and all its sub-folders.

This is the default option when you perform a search.

Current folder: Searches only in the folder you are currently in.

Use the icons in the Search toolbar to choose a location to search. This is a setting that you will need to change each time you search. Most of the time you will probably want to search your entire mailbox, not just one location.

The file names of attachments (but not the contents within the attachments).

wherever you currently are, like your Inbox ) and will look for the keyword in: Clicking in the search box will also open the search toolbar in the ribbon.īy default, this will search the current folder or view only (i.e. You can perform a basic search in Outlook by simply typing a keyword in the Search box.

Search basicsīefore we delve into effective search practices in Outlook for Mac, let’s start by covering some fundamental concepts.

#Microsoft outlook for mac windows#

If you are a Windows user, check out this blog post on searching in Outlook Windows version. Some things may look a little different if you are using another version of Outlook for Mac, but the general process will remain the same.

#Microsoft outlook for mac for mac#

Note: The steps and images shown in this post are for Outlook for Mac (Office 365 version 16.25, July 2019). In this blog post, I’ll explain how the search feature works in Outlook for Mac (it’s quite different to how it works in the WIndows version) and how you can use it to quickly find the email you are looking for.

#Microsoft outlook for mac how to#

If you use Microsoft Outlook for Mac and want to become efficient at quickly finding emails, then learning how to search effectively is really important! It’s so easy to waste time digging through folders and scrolling through search results trying to find that email that you just know is hidden somewhere.